Manager on site
Your permit says the technically competent manager has to be at site for part
of its opening hours, and that you write down when they arrive and leave every day.
Tap two buttons and it's done. If the Agency ask, it's all here.
Log a day
How you're doing
Attendance over the last 12 weeks against what your
permit asks for.
Recent days
Connect
One-off setup. Paste the two values from your Supabase project (Settings → API).
The anon key is designed to be public. Row-level security is what protects the data — each customer only ever sees their own.
Sign in
New here? Tap I'm new here above.
Password
We’ll email you a link.
Tap the button in the email and you can choose a new password. Nothing changes until you do.
Compliance
0
Sites0
Due soon0
OverdueDefra require every load to be reported within 2 working days of the day after it arrives.
Sites
No sites yet.
The load
Fills in the carrier and waste from your last
one. You just change the ticket number and weight.
Who brought it
Carriers you've used before — tap to fill it in
Delivery ID from the driver (optional - Defra will want it from October 2027)
From October 2027 drivers get a Delivery ID from Defra
and give it to you, on paper or their phone. If you have one, type it in. If not, leave it
blank, or say why there isn't one.
Hazardous consignment
Waste in this load
One entry per type of waste on this ticket. A second ticket is a second load: save this one, then start a new one.
Waste item
Your codes — tap one
This is what your permit covers, so it is filled in for you.
The weight is taken from above automatically.
POPs
Hazardous
Loads at this site
Loading…
Every site you cover
0
Clients0
Sites0
OverdueAnything overdue is at the top. You are the named
competent person for these sites — this is what a regulator would ask you about.
Usual details for
Set once. Every load at this site starts from
these, and you can still change any of them on the day.
Usual carrier
Usual waste
What's on your own transfer notes is the answer. If you're not sure, leave it
not set and the load form asks.
How this site works
This decides which screen you get. Changing it doesn't touch
anything you've already recorded.
Site manager (TCM)
Needed for the attendance log, and the same details
go on your quarterly waste return.
Your permit sets this from a points total — commonly 5%, 10% or 20% of
opening hours. Copy the figure off the permit rather than guessing at it.
Mobile plant
Required by the regulations only where the permit says the Agency must
approve each deployment. If yours doesn't, leave it blank.
Day sheet
For sites where nobody is there when the waste
arrives. Work down the carrier's list — one line per load, and the only things you
type are the time it came in and the weight.
Reference numbers — set automatically
Defra want a reference on every load. Yours are
numbered from the date, e.g. 230826-01, 230826-02. Only change this if you use your own
numbering.
Delivery IDs from drivers — optional until October 2027
Loads
Into Defra's spreadsheet
- Press Build Defra spreadsheet.
- Upload the file to the report receipt of waste service.
- Come back and press Mark as submitted.
This fills Defra's own template — their formatting and validation untouched.
Build
Every load you've recorded
Sent or not, at all your sites. A spreadsheet for your own records or an inspector. It isn't for uploading to Defra.
Bring in loads from a spreadsheet
Save it as CSV first (in Excel: File, Save As, CSV). One row per load. Nothing is saved until you check the preview and press the button at the bottom.
Quarterly waste return
If your permit asks for a quarterly waste return, this fills in the Environment Agency's own form from your loads.
You check it, finish the few boxes only you can answer, and email it to the EA.
Where your waste comes from
The EA's form asks which council area each load came from.
Defra's records don't carry it, so say it once here for this site.
Preview
0
Loads0
Tonnes in0
Tonnes outWaste received
Waste removed
Still yours to fill in, in Excel:
Waste out
What left the site, where it went and how much. It fills the
form's Waste Removed page. It never goes to Defra.
Welcome
One question first, so the rest of this makes sense for you.
Set your site up once and after that you just log loads.
You'll need your permit number to hand. It's on
your environmental permit and looks something like
AB1234CD.Setting it up is free - there's no setup fee - and nothing is charged today. It's £89 a month per site, no contract, and you can stop any time. What you get for it
Add each client site below — one entry per site, under their company name and their permit number, not yours.
Add the ones you key the loads in for. For clients who
do it themselves at the weighbridge, get them to sign up and invite you — you'll see their
sites without doing the typing.
Your sites
No sites yet.
Send loads to Defra automatically
Register your company with Defra's
report
receipt of waste service and they give you an API code. Paste it here and every
load goes to Defra for you about 20 minutes after it's saved. No
spreadsheet. One code covers every site your company runs.
Have you registered the company with Defra yet?
- Open waste-tracking.defra.gov.uk and sign in with your organisation's Government Gateway or GOV.UK One Login, never a personal one. You should now see a page headed Your Defra account. It looks finished. It isn't.
- Choose Report receipt of waste (or scroll to Action, then Manage), then Manage my API code. You should now see Your API code, with a list of codes or none.
- Press Create additional code, then Copy next to it. It is 36 characters with dashes, in the shape xxxxxxxx-xxxx-xxxx-xxxx-xxxxxxxxxxxx.
- Paste it in the box below and press Save code. The yellow "Contact support ID" and the phone number on Defra's page are not it - the box below tells you if you paste one.
Add a site
Weighbridge or gate office, choose Yes. Unmanned yards, farms
and landspreading, choose No. You can change it later.
Landspreading only. Each deployment is its own entry here, even
when two are on the same farm. Leave it empty if this isn't a deployment.
Give someone access
Your technically competent manager, or anyone
else who needs to see this site's records. They'll see it the next time they sign in.